Free Invoice Templates by Industry
What a good invoice looks like in 12 common trades: the template layout to use, the details clients in that industry expect, typical payment terms and example line items. Every template is a free Excel, Word or PDF download.
By the Excel Invoice Maker editorial team · Last updated · Formulas checked against worked examples
Quick reference
| Industry | Template | Typical terms | Must include |
|---|---|---|---|
| Contractor / construction | Basic invoice | Deposit + Net 15 | Job site address; Labor and materials as separate lines |
| Freelancer (writing, design, dev) | Service / hourly | Net 15 | Project or PO reference; Hours x rate or fixed milestones |
| Consulting / coaching | Service / hourly | Net 30 (business clients) | Engagement name and period; Sessions or hours with dates |
| Cleaning services | Service / hourly | Due on receipt or Net 7 | Service address; Visit dates |
| Photography / video | Basic invoice | 50% booking fee, balance on delivery | Event or shoot date; Package name |
| Landscaping / lawn care | Basic invoice | Net 15 | Property address; Service dates |
| Handyman / repairs | Basic invoice | Due on completion | Job address; Work performed |
| Trucking / delivery | Sales / product | Net 30 | Load or BOL number; Pickup and drop-off locations |
| Tutoring / lessons | Service / hourly | Due before the next lesson | Student name; Lesson dates |
| Retail / wholesale orders | Sales / product | Net 30 or prepaid | Item number / SKU; Quantity and unit price |
| Catering / events | Basic invoice | Deposit, balance 7 days before event | Event date and venue; Guest count |
| IT / web services | Service / hourly | Net 15 | Ticket or project numbers; Hours by task |
Contractor / construction invoice template
Layout: Basic invoice · Typical terms: Deposit + Net 15
What to include
- Job site address
- Labor and materials as separate lines
- Deposit received
- Change orders listed separately
- License number if your state requires it on paperwork
Example line items
- Labor, framing (16 hrs x $65)
- Lumber and fasteners (materials)
- Change order #2: extra outlet
Tip: Bill materials at cost plus a stated markup, and show the deposit as Amount paid so the balance is clear.
Freelancer (writing, design, dev) invoice template
Layout: Service / hourly · Typical terms: Net 15
What to include
- Project or PO reference
- Hours x rate or fixed milestones
- Revision rounds included
- Payment method (bank, PayPal, Wise)
Example line items
- Landing page copy (6.5 hrs x $95)
- Logo concepts, milestone 1
- Extra revision round
Tip: Invoice each milestone when it's delivered rather than waiting for the whole project to finish.
Consulting / coaching invoice template
Layout: Service / hourly · Typical terms: Net 30 (business clients)
What to include
- Engagement name and period
- Sessions or hours with dates
- Retainer applied
- Travel expenses at cost
Example line items
- Strategy workshop, Oct 2 (4 hrs)
- Monthly retainer, October
- Travel: train fare (at cost)
Tip: For retainers, invoice at the start of the month and list the period covered.
Cleaning services invoice template
Layout: Service / hourly · Typical terms: Due on receipt or Net 7
What to include
- Service address
- Visit dates
- Flat rate or hours per visit
- Supplies charge, if any
Example line items
- Standard clean, Oct 3 (3 hrs x $35)
- Deep clean add-on: oven
- Supplies
Tip: Recurring clients often prefer one monthly invoice listing every visit date.
Photography / video invoice template
Layout: Basic invoice · Typical terms: 50% booking fee, balance on delivery
What to include
- Event or shoot date
- Package name
- Usage / licensing note
- Booking fee already paid
Example line items
- Wedding package, 8 hrs coverage
- Second shooter
- Printed album (20 pages)
Tip: State the usage licence on the invoice so the client knows what they can do with the images.
Landscaping / lawn care invoice template
Layout: Basic invoice · Typical terms: Net 15
What to include
- Property address
- Service dates
- Materials (mulch, plants) itemised
- Seasonal contract reference
Example line items
- Weekly mowing, October (4 visits)
- Mulch, 3 cubic yards
- Hedge trimming
Tip: Group recurring visits by month and list each visit date in the description.
Handyman / repairs invoice template
Layout: Basic invoice · Typical terms: Due on completion
What to include
- Job address
- Work performed
- Parts with quantities
- Call-out or minimum charge
Example line items
- Labor (2.5 hrs x $70)
- Faucet cartridge (part)
- Call-out fee
Tip: Photograph completed work and reference the job number so the homeowner can match it.
Trucking / delivery invoice template
Layout: Sales / product · Typical terms: Net 30
What to include
- Load or BOL number
- Pickup and drop-off locations
- Miles and rate per mile
- Fuel surcharge, detention, lumper fees
Example line items
- Load #4471: Dallas to Tulsa (257 mi x $2.40)
- Fuel surcharge
- Detention, 2 hrs
Tip: Attach the signed proof of delivery; many brokers won't pay without it.
Tutoring / lessons invoice template
Layout: Service / hourly · Typical terms: Due before the next lesson
What to include
- Student name
- Lesson dates
- Rate per lesson or hour
- Cancellation policy
Example line items
- Math tutoring, Oct 1 / 8 / 15 / 22 (4 x $50)
- Exam prep package
Tip: Monthly invoices listing each lesson date reduce questions from parents.
Retail / wholesale orders invoice template
Layout: Sales / product · Typical terms: Net 30 or prepaid
What to include
- Item number / SKU
- Quantity and unit price
- Shipping and handling
- Sales tax (or resale certificate number)
Example line items
- CUP-12 Ceramic mug (48 x $6.50)
- TOTE-01 Canvas tote (24 x $9.25)
- Shipping
Tip: If the buyer resells, note their resale certificate number and don't charge sales tax where that's allowed.
Catering / events invoice template
Layout: Basic invoice · Typical terms: Deposit, balance 7 days before event
What to include
- Event date and venue
- Guest count
- Menu per head
- Staff hours, rentals, gratuity
Example line items
- Dinner menu (85 guests x $42)
- Service staff (4 x 6 hrs)
- Linen rental
Tip: Final invoices should use the confirmed guest count; note the deadline for changes.
IT / web services invoice template
Layout: Service / hourly · Typical terms: Net 15
What to include
- Ticket or project numbers
- Hours by task
- Recurring hosting or licences
- Hardware with serial numbers
Example line items
- Server migration (5 hrs x $110)
- Monthly hosting, October
- Laptop setup
Tip: Separate one-off work from monthly recurring charges so the client's finance team can code them.
Using this page
You're welcome to link to or cite this page (excelinvoicemaker.com/invoice-templates-by-industry). Each section has its own anchor, e.g. #contractor. The guidance is general and not tax or legal advice; licence numbers, sales tax and invoicing rules vary by state and country.
More formats: Excel spreadsheet invoice templates, Word invoice template, invoice template free PDF and the template for a billing invoice.